Privacy Policy

Last Updated: August 5, 2025

Introduction

This Privacy Policy explains how DE Management Group s.r.o. ("Company", "we", "us", or "our") collects, uses, shares, and protects personal data in connection with the Clarnote platform ("Platform") and website located at https://clarnote.com and its subdomains ("Website").

By using the Platform or Website, you agree to this Privacy Policy. We may update this policy from time to time and encourage you to review it regularly.

Information We Collect

We may collect personal data you voluntarily provide, such as your email address, contact details, uploaded files, and subscription preferences. We also collect data automatically such as IP address, device information, usage logs, and cookies.

Use of Personal Data

We use your data for the following purposes:

To provide and operate the Platform and Website.

To communicate with you and respond to inquiries.

To improve our services and develop new features.

To ensure the security and integrity of our Platform.

To comply with legal obligations and enforce our rights.

For internal analytics, research, and marketing (if consented).

Legal Basis for Processing

We process personal data on the following legal bases:

Your consent (e.g., for marketing).

Performance of a contract (e.g., to deliver services).

Compliance with legal obligations.

Legitimate interests (e.g., improving services, preventing fraud).

Cookies and Analytics

We use cookies and similar technologies to provide functionality, improve your experience, and analyze traffic. We may use tools like Google Analytics, which may collect information such as IP address and usage patterns. You can manage your cookie preferences in your browser settings.

Data Sharing

We do not sell your data. We may share data with:

Service providers who support our operations.

Affiliates and subsidiaries.

Legal or regulatory authorities if required by law.

Investors or in connection with a merger/acquisition.

International Data Transfers

Your data may be transferred outside the EEA. In such cases, we ensure appropriate safeguards such as Standard Contractual Clauses.

Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting obligations. Retention periods are determined based on the nature and purpose of the data, legal requirements, and the need for operational efficiency.

We reserve the right to delete any data at any time, at our sole discretion, including but not limited to data related to inactive accounts or historical usage. This policy supports data minimization and security while allowing operational flexibility.

Your Rights

You may have rights under applicable laws, including the right to:

Access, correct, or delete your data.

Object to or restrict processing.

Withdraw consent (where applicable).

Data portability.

Lodge a complaint with a supervisory authority.

To exercise your rights, contact us at hello@clarnote.com. We may need to verify your identity before fulfilling your request.

Security

We implement technical and organizational measures to protect personal data, including encryption, access control, and secure infrastructure. However, no system is completely secure, and we encourage users to take precautions when sharing sensitive information.

Contact

If you have questions or concerns about this Privacy Policy or your personal data, please contact us at hello@clarnote.com.